What is Enterprise Fax Server

What current issues organizations without FoIP are facing?


Current Issues:

Many organizations rely on stand-alone fax machines, standard postal service or express services to deliver vital business documents. Examples include loan applications, sales proposals, purchase orders, contracts, invoices, statements, reports and general correspondence. There are a number of challenges related to this:

Challenges:
  • High document distribution costs

Using postal delivery, manual fax and/or express services can be costly, especially as the volume increases. Inefficient business processes Just one example: If a 25-person organization manually faxes just 30 two-page documents daily, it’s squandering 1,000 staff hours annually.

  • Compliance issues
For compliance and risk-reduction purposes organizations are under increasing pressure to use tamper-resistant document delivery systems that provide secure delivery, notification, history and audit trail.
  • Lack of integration with other applications

Email, desktop, CRM, ERP, host/legacy, health information systems, MFPs etc.—all generate documents that must be delivered or received in a timely, reliable and secure fashion.

Why is fax still relevant today?

  • Ubiquity and format insensitivity
    • ~ 40% of business workers use fax [Davidson, 2012 – re: US & UK]
    • More than 100 billion faxes transmitted yearly
  • Still the easiest and most secure way to exchange business critical documents
  • Stringent compliance requirements
  • Real-time communications with delivery confirmation

FoIP servers versus traditional fax servers

There are a broad number of factors driving businesses to replace TDM fax servers with FoIP servers:

  • Server Virtualization
  • Enhance VoIP sites with FoIP
  • Centralize Fax assets
  • Linking MFPs
  • Technology upgrades and interests in unified messaging and unified communications
  • Telecommunication cost savings
  • IP Router savings
  • Microsoft SharePoint

Why use an Enterprise Fax Server?

  • Saves Money
    • Reduces document delivery costs, by eliminating the need for:
      • Analog phone lines
      • Paper-based delivery
      • Stand-alone fax machines and associated costs
  • Saves Time
    • Reduces time of document delivery:
      • For employees to exchange documents with customers or suppliers
      • Resulting in a faster sales cycle, quicker customer service and improved efficiency
  • Provides Better Document Security
    • Most trusted and reliable document delivery solution:
      • Complies with government and industry regulations
      • Safeguard information security and privacy

Information Management Maturity Assessment

Submit your ECM Status Assessment

Enterprise Fax Server Assessment

Submit your Fax Server ROI Assessment

Backfilling

Submit backfilling requirement

Meeting Request

Submit your ECM business requirement
Customer Support