Privacy Policy

ONE ECM PRIVACY

At ONEECM we recognize the importance of protecting your personal information and are committed to processing it responsibly and in compliance with applicable data protection laws.


This Privacy Statement describes ONEECM's general privacy practices that apply to personal information we collect, use and share about consumers and other individuals within our clients, business partners and other organizations with which ONEECM has or contemplates a business relationship.


PRIVACY STATEMENT


Information collection and use

We will not sell, trade or disclose to any third party any information derived from the use of any online service without the consent of the user (except as required by law or in the case of imminent physical harm to the user or others). When we use third parties to perform services on our behalf, we will ensure that such third parties protect the user's personal information in a manner which is consistent with this statement.


Security

We will take appropriate steps to protect the personal information you share with us. We have implemented technology and security features to safeguard the privacy of your personal information.


Links

Our website may contain links to other websites as well as information provided by third parties. We encourage our users to read the privacy statements of each website that collects personally identifiable information. This privacy statement applies solely to information collected by our website.


Correction/updating of personal information

If a user's personally identifiable information changes, we will provide a way to correct, update or remove that user's personal information provided to us.


Choice/Opt-out

Users who no longer wish to receive promotional materials may opt-out of receiving these communications by using the Unsubscribe Option.


Users of our website will always be notified when their information is being collected by any outside parties. We do this so our users can make an informed choice as to whether they should proceed with services that require an outside party or not.


Notification of changes

If we decide to change our privacy policy, we will post those changes on the oneecm.com website so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.


DATA PROTECTION POLICY


Data protection principles

ONEECM  is committed to processing data in accordance with its responsibilities under the GDPR. 


Article 5 of the GDPR requires that personal data shall be:


  1. Processed lawfully, fairly and in a transparent manner in relation to individuals;
  2. Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
  3. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  4. Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
  5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; 
  6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”            

General provisions

  1. This policy applies to all personal data processed by the ONEECM. 
  2. The Responsible Person shall take responsibility for the ONEECM’s ongoing compliance with this policy.
  3. This policy shall be reviewed at least annually.                                                                    

Lawful, fair and transparent processing 

ONEECM shall register with the Information Commissioner’s Office as an organisation that processes personal data. 

To ensure its processing of data is lawful, fair and transparent, ONEECM shall maintain a Register of Systems. 

  1. The Register of Systems shall be reviewed at least annually.
  2. Individuals have the right to access their personal data and any such requests made to ONEECM shall be dealt with in a timely manner. 

 Lawful purposes

  1. All data processed by ONEECM must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information). 
  2. ONEECM shall note the appropriate lawful basis in the Register of Systems.
  3.  Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data. 
  4. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in ONEECM’s systems. 

Data minimisation

  1. ONEECM shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed. 

 Accuracy

  1.  ONEECM shall take reasonable steps to ensure personal data is accurate. 
  2. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date. 

Archiving / removal

  1. To ensure that personal data is kept for no longer than necessary,ONEECM shall put in place an archiving policy for each area in which personal data is processed and review this process annually. 
  2. The archiving policy shall consider what data should/must be retained, for how long, and why. 

Security

  1. ONEECM shall ensure that personal data is stored securely using modern software that is kept-up-to-date. 
  2.  Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorized sharing of information. 
  3. When personal data is deleted this should be done safely such that the data is irrecoverable. 
  4. Appropriate back-up and disaster recovery solutions shall be in place. 

Breach

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, ONEECM shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website). 


END OF POLICY